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Legal Secretary

Job Reference:
Date Posted:
26 June 2018
Admin, Secretarial & PA
Job Type:

Job Description


2 x Legal Secretaries required to work in a busy solicitor's office
One position is based at the Burnley branch and the other position to work at the Colne branch

Main purpose of job
1.The prime role of the legal secretary is to provide direct support to his/her principal/s to enable them to operate at optimum efficiency. This will include but will not be limited to the main responsibilities given below. The legal secretary is expected to use a high degree of self-management and initiative.

Key Task (not an exhaustive list)
2.Prepare correspondence and documents through audio-typing and word processing.
3.Prepare mail and enclosures for dispatch.
4.Provide support to other secretaries as required.
5.Arrange for copying to be done, in person if the office assistant is not available to undertake the task.
6.Attend clients and third parties on the telephone and in person and to provide such support in a professional and friendly manner in keeping with the firm’s standards for client care.
7.Make appointments, arrange meetings and maintain an up to date diary for his/her principal/s.
8.Provide guidance to junior and temporary secretaries when required to do so.
9.Adhere to all office procedures and requirements as set out in the office procedures manual.
10.Undertake any specific training when required to do so and overall to have responsibility towards self-development.
11.Ensure the confidentiality of all the firm’s and clients’ documentation and information. 
Provide cover for reception as and when required. 

Person Specification :

• Qualified to a minimum level of GCSE/O Level (5 x grade C or above
including Maths and English)
• Excellent IT skills (including Microsoft Word and Excel)
• Excellent professional working manner and presentable at all times
• Excellent organisational and administration skills
• Ability to work under pressure and remain focussed
• Excellent interpersonal skills
• Ability to communicate on all levels and to maintain confidentiality of
information at all times
• Strong prioritisation skills and ability to manage own workload
• Ability to work flexibly with a positive attitude
• Team player
• Self-motivated and ability to use own initiative
• Prepared to learn new skills
• Possess a ‘can-do’ attitude
• Excellent time keeping